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Tips and Examples on Writing an Absence Excuse Letter for School

Absence Excuse Letter for School
Absence excuse letter is a formal letter and should be treated in a similar fashion. Here are some tips and examples on writing a leave or absence note for school.
Penlighten Staff
Last Updated: Jun 3, 2018
Taking a leave from school, at times, simply cannot be avoided. One may be unwell or has to be in some other place at that time, etc. In any case, it is mandatory to inform the school authorities about the leave.
The excuse letter for being absent in school is written by the student himself, or by the parent, to inform the authorities about the absence. It is to be submitted in the school on rejoining the school after the leave. The tone and pattern of the letter is formal and one is expected to keep it that way.
How to Write an Excuse Letter for School
- Firstly it is essential to use proper stationery for writing absence note and write in legible handwriting.
- The sender's address is mentioned on the top left of the page. This is optional in some cases.
- The date on which the note is supposed to be handed should be mentioned on the top of the paper. The date follows the sender's address.
- The name and address of the recipient should also be mentioned on the top left of the paper. This address follows the date.
- The subject of the letter should be mentioned below the recipient's address. The subject should be mentioned in a single line/sentence.
- The subject is followed by the salutation. The salutation includes words like 'Dear Ms.ABC or Dear Mr. ABC with a comma (,) after it.
- Then you start with the actual body of the letter. It is advisable to keep the content clear and to the point and avoid using flowery language.
- Start the school absence excuse letter with the name, grade, class, etc., of the student.
- The reason for absence and the dates from which the student was absent/or will remain absent should be clearly mentioned in the content.
- In case the leave was taken for medical purposes, one should attach a medical certificate and also mention about it in the letter.
- The letter is ended with the words 'Thanking you, Yours truly and then with the signature of the sender.
Absence Excuse Letter Example
Letter Sample # 1
January 20, 2011
Mr. Brandon Murphy
Baltimore Elementary School
Baltimore, MD

Dear Mr. Murphy,
Please excuse my daughter, Mary Cruz, for her absence from school during the week of January 12 through January 19.

Mary had chickenpox, and her pediatrician Dr. Jones advised us to keep her home for an entire week. Mary has now recovered completely, and has been advised by the doctor to rejoin school.

I have attached alongside a medical certificate by the doctor.

Thanking you.

Yours truly
(Sign)
Letter Sample # 2
February 2, 2011
Mr. Brandon Murphy
Baltimore Elementary School
Baltimore, MD

Subject: Absence from school for 5 days.

Dear Mr. Murphy,
Please excuse my son, Mark Lawson, for being absent from school during the week of February 3 to February 8, 2011.

Our family will be out of the state during this week, to visit an ailing relative in Rochester, NY.

I hope you will oblige, and thank you for your kind consideration.

Thanking you.

Yours truly,
(Sign)
It is necessary to mention the reason of excuse in the letter. Secondly, keep the content of the letter to-the-point and avoid unnecessary details. Lastly, do not forget to sign the letter.