Authorization Letter Template

Authorization letters help you in designating authority to others for carrying out activities pertaining to you. Here are different versions of authority letter to suit your needs.

Authorization letters are needed for authorizing someone to carry out your legal, business, medical, and other related transactions on your behalf. Although it may appear to be a regular business letter, authority letters have a lot of legal implications. Therefore, they need to be worded appropriately. Here are a few templates for your reference.

Things to Remember

✐ An authorization letter is also referred to as letter of authority.

✐ It is an important document that helps in granting approval, delegation of responsibility and giving permission. It can be classified into two types:

A general authority letter, which can be used for carrying every type of activity on behalf of a person. e.g. authorization letter for bank transactions.
A specific authority letter, which is used for a particular purpose. e.g. to delegate authority to collect a checkbook from the bank.

✐ The letter may or may not specify the duration for which the authority remains valid. However, open-ended authorization letters are not recommended.

✐ The letter should mention the name, address and contact details of the writer accurately. The letter should bear the official signature of the person writing the letter.

✐ The letter should bear the specimen signature, full name and mailing address of the authorized person. One may be asked to attach a photograph and copies of identity proof of the authorized person. However, this rule may vary depending upon the situation.

Common Letter Templates

Letter to a Company

Name of Individual/Company Letterhead
Mailing Address
Contact Number
Email id

Date:

To Whomsoever It May Concern

I/We the undersigned, hereby authorize _(name of person)_ to act on my/our behalf in all manners relating to _(specify purpose)_, including signing of all documents relating to these matters. Any and all acts carried out by _(name of person)_ on my/our behalf, shall have the same effect as acts of my/our own.

This authorization is valid until further written notice from _(name of individual/company)_.

-s/d
Specimen Signature of Authority Holder
Name of Authority Holder
Mailing Address
Details of Identity Proof

Sincerely,
-s/d
Individual’s Signature/Officer’s Signature and Company Seal
Name of Individual/Officer

Letter to a Hospital

Name of Patient
Mailing Address
Contact Number
Email id

Date:

To
Administrative Officer/Doctor
Name of Hospital
Mailing Address

Re: Letter of authority

Dear Sir/Madam,
I,_(name of individual)_, hereby authorize _(name of hospital)_ to release to _(name of authorized person/doctor)_, any information in my personal medical records, including all x-rays, CAT scans, and any other information pertinent to my treatment while I am under the care of _(name of hospital)_ during the period from _(date of admission)_ till _(date of discharge)_. Also, I give my permission for using this medical information to be used for assisting in the diagnosis and treatment of my reoccurring abdominal pain. I do not, however, give permission for any other use or for any re-disclosure of this information.

-s/d
Specimen Signature of Authority Holder
Name of Authority Holder
Mailing Address
Details of Identity Proof

Sincerely,
-s/d
Name of Patient

Letter to a Post Office

Name of Individual
Mailing Address
Contact Number
Email id

Date:

To
The Postmaster
Address
City, State, Zip Code

Re: Letter of authority

Dear Sir/Madam,
I authorize Mr./Ms. _(name of authority holder)_, to receive on my behalf all letters registered and unregistered addressed to me.

I, therefore, request you to deliver letters and other articles addressed to myself to Mr./Ms._(name of authorized person)_, residing at _(address of authority holder)_, until you receive further intimation from me in writing.

-s/d
Specimen Signature of Authority Holder
Name of Authority Holder
Mailing Address
Details of Identity Proof

Sincerely,
-s/d
Individual’s Name

Letter to a Bank

Name of Individual
Mailing Address
Contact Number
Email id

Date:

To
The Manager
Name of Bank
Address

Re: Letter of authority

Dear Sir/Madam,
I, _(name of individual)_, hereby authorize _(name of authorized person)_ to claim my checkbooks and to represent me in my banking transactions with regards to my bank account number __.

-s/d
Specimen Signature of Authority Holder
Name of Authority Holder
Mailing Address
Details of Identity Proof

Sincerely,
-s/d
Name of Individual

A letter of authority helps in granting approval, delegation of responsibility and giving your permission to act on your behalf to a third party. Although it has a lot of benefits, it also has a lot many risks associated with it. So it is best to clearly state what you want and give exact instructions to avoid any miscommunication, misinterpretation and misrepresentation.