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Sponsor Letter Sample

Sponsor Letter Sample

Have you ever had to draft a letter in order to ask for sponsorship? The sponsorship letter sample in this article should help you understand the finer points of writing such a letter.
Tulika Nair
Writing a sponsorship letter is not a difficult task but it is one that requires you to understand properly the format for such a letter. One of the best ways to do that is to refer to a sample for fundraising. While organizing a charity event, you will need to constantly send out letters to prospective corporate houses in order to raise money, and for sponsorship. Therefore, it is important to ensure that the letter is properly drafted and the request is professional in its tone.

Writing a Sponsor Letter

If you have a sample letter at your disposal, then there is absolutely no need to refer to a template or format of any sort as studying a sample sponsorship letter will tell you everything that you need to know about such a letter. But there are a few tips to keep in mind before drafting such a letter.
  • It is extremely important that you follow a proper sponsorship letter template and that you do so without any errors.
  • Always start a sponsorship letter with an introduction to the organization that you are representing and the reason for sending this letter to the addressee. It is also important that you mention this reason in the letter.
  • Another important thing that needs to mentioned in such a letter is how the event will be of benefit to the addressee. Mention the sponsorship plan that you are sending out with the letter and the choices available to the addressee.
  • If possible try to give details about the number of guests attending and the target group. If you have a celebrity attending the event, chances are your sponsorship raising activity will be give a much-needed surge.
While these are some of the main tips to keep in mind while writing such a letter, there are other tips that are true for any exercise in letter writing, like being brief and concise. Also the tone of the letter needs to be formal and polite. It is also very important that you send out a letter to the company you are contacting after researching them completely. You do not want the company to throw aside your letter into the rejection pile due to lack of relevance to the company. Given below is a sponsorship letter example that you can refer to before drafting the letter.


Now that you know how to write a sponsorship letter, let us take a look at a sample that will allow you to understand the format for the same. While it may also be a good idea to refer to a template before you start writing the letter, it may be unnecessary as it is equally easy to understand the format of such a letter from a sample sponsorship letter. While sending out a sponsorship letter, never send out one that is handwritten. Ensure that it is typed and checked for any errors, grammatical or spelling.

Joseph Mendoz
Little Stars
Surrey Road
California - 436678

Date: 30th March 2012

Books and More
54 Elm Street
California - 436860

To whomsoever it may concern,

Little Stars is a voluntary organization dedicated to raising the levels of education in third world countries, which is presently planning the organization of its annual gala, Educate Them. The main reason of our success in organizing this gala has always been the incredible support we have received from our sponsors who have been behind us every step of the way. The money that Little Stars raises from the gala is donated towards building schools in African countries. This year the focus is on countries like Sudan.

As in the past, we hope that this year too, you would give us your support in the organization of the annual gala by joining us as a sponsor. Your organization would hugely benefit from the media campaigns and promotions that the gala is sure to receive. Also the recall that you will enjoy from the audience attending the event will be great. As a company that deals in educational books and stationery items, this is sure to be a great partnership for both parties.

Along with this letter, we have included a sponsorship commitment that details out the different sponsorship packages that you can choose from. This will allow you clarity about the kind of participation that you will need to have in the event.

We look forward to hearing a positive response from you as soon as possible. In case of any queries, please feel free to contact us on 9574-068-468 or mail us at

Thanking you,

Yours Sincerely,
Joseph Mendoz
Little Stars

The sample given in this article has hopefully helped you understand how such a letter should be drafted. A sample letter is a good way of understanding the format of such a letter. After having sent out such a letter, it is important that you always call back and check up on whether or not your addressee has received the letter. Along with the polite and gracious nature of the letter, this is one of the most important things to keep in mind.