An academic appeal letter can be a little difficult to draft. You need to be sincere and provide proper documentation for the facts presented in the letter. You also need to follow the proper format. The sample of an academic appeal letter given in this article will hopefully help you understand the format of such a letter.
Your illness during the academic semester has interfered with your ability to perform well in the examinations. The financial assistance that you have been provided with is being taken away. What do you do in such a situation? A letter for academic appeal may be the best way to explain to the board why you were not able to perform to the best of your abilities. In this article, we tell you how to write such a letter.
Writing an Academic Appeal Letter
There are a couple of important things that you definitely need to keep in mind while writing this letter. This includes ensuring that you read the declarative letter that you have received from the university stating why they are taking the action that they are. This letter will generally include an advisory stating that you are entitled to appeal against the decision that they have taken and they will give you a time frame within which you can do this. Ensure that you do not miss this deadline as chances are that once the deadline passes, you will have no chance to appeal. Also keep in mind the tips given below.
- Most universities have certain files that you will need to fill out which will need to be sent out with the appeal letter. Fill these forms and send it out to the point of contact specified by the university. This is information that you need to equip yourself with before you submit your appeal.
- It is also important that you submit evidence and documentation for the reasons that you state in your appeal letter.
- Once you have all the information that you need, frame the letter. It is important that even if your first draft is handwritten, the final copy be typed out on a computer. This will ensure that your letter seems professional and is definitely legible.
- Ensure that your letter always has a mention of the steps that you intend to take in order to prevent a repeat of the situation you are in. Stress on the fact that you will never allow something of the nature to occur again.
- Once the letter is drafted completely, and you make a final copy, proofread it for any spelling, grammatical, or factual errors, before sending it out.
Sample of an Academic Appeal Letter
Your reason for writing the letter can vary, from a letter written to avoid suspension, to postpone examinations, to a letter written to repeal financial aid. The basic format of the letter remains the same though. The best way to understand the format of such a letter is to refer to a sample and given below is such a letter for your reference.
20, Elm Street
Phoenix, Arizona – 95745
7th April 2012
Office of Student Financial Assistance
Sub: Revoking suspension of financial aid.
To Whomsoever it May Concern
This is in response to the official letter that I received from your office on the 28th of March 2012 regarding the suspension of my financial aid. I appeal to you to cancel this suspension which has been ordered on the basis of my inability to complete my courses. Last semester which was my first semester at the college was hampered because of my work schedule that prevented me from meeting my set goals for academic progress. Without the required financial aid, it would be impossible for me to take the courses I need to take in the next academic semester.
I am aware that my performance last semester does not give any reason for faith in my abilities to do better but I am in a position to ensure that I am going to take strict steps to ensure that my academic work will be more successful in the future. I will, for one, cut down on the number of work hours to ensure that I get more time to devote to my academics. I have made myself familiar with the tutoring centers on campus and will take a tutor for the classes that I find difficult. I have also spoken to my adviser at the university who has advised me about what I can do to stay ahead of the academic demands of college. I do believe that my commitments at work were hampering my work at school, leaving me very little time for my studies.
I have spoken to my adviser at the university who has signed a contract with me to help me stay on at the university and complete my education. Without financial aid this will be impossible. I am a good student as my records from earlier academic performances would show you and I intend to get back on track as my education is of prime importance to me.
There are several different reasons for which the letter may have to be written. The format given here is the basic format that you will need to follow irrespective of what the reason is. This article has hopefully helped you understand how such a letter needs to be written.