Do you need to write a permission letter? Do you know what the correct format of a permission letter is? In this article, we provide you with all the information you will need to draft such a letter.
The main reason for writing a permission letter is to seek someone’s approval for a certain task that you need to undertake. Occasionally, the term permission letter is also used to represent a letter that is being written to allow someone permission to perform a certain task, for example, going for a field trip. While writing a permission letter, ensure that you always use full, legal names of all people involved. Avoid using nicknames in any form. It is important that you provide details of the task at hand. Also once you write a permission letter, ensure that you sign it and also keep a copy of the letter with yourself to avoid any form of misunderstanding in the future. Many people tend to confuse permission letters with authorization letters. Though the terms can be used interchangeably and the formats remain more or less the same, an authorization letter is restricted to allowing a person permission to do something.
Format of Permission Letter
Now that you know what are the tips to keep in mind while writing a permission letter, let us take a look at the correct format that you need to follow. Using this format will help you understand how such a letter needs to be drafted.
|Name of Letter Writer
Address of Letter Writer
Name of Addressee
Subject of Letter: Mention the reason for writing the letter in brief.
In the first paragraph, you will need to mention in brief and concise terms the reason for which you are writing the letter. Mention what is the task at hand for which you need permission from the authorities. If you have already received a primary level of go ahead, then mention so in the letter.
Once you have explained the reason for which you are writing the letter, you need to ask for permission. Tell the addressee about the things and documentation that have already been arranged for the task at hand. If there is any documentation then enclose a copy of the same with the permission letter.
Example of Permission Letter
Once you have understood the format of a permission letter, you should have no problem drafting such a letter for your own use but this example of a permission letter given here will help you understand it better.
554, Boulder Avenue
4344 – New York, US
15th April 2011
Subject: Permission for distribution of announcement pamphlets.
Dear Mr. Wilson,
This letter is being written to seek permission to distribute pamphlets in order to help me find a flatmate for my apartment that is located just on the limits of the university campus. Since most students would be on the lookout for shared housing premises, it would enable me to find a flatmate at the earliest. The student affairs office has informed me that my request would be cleared as soon as I receive permission from you.
I kindly ask you to grant me permission for the same, so that I can distribute the announcements as early as possible. Enclosed with this letter, you would find a copy of the announcement so that you can review the same.
Thanking you in advance,
Writing a permission letter could be a requisite in a variety of situations, from seeking permission for an advance on a submission date to asking for permission to organize a college excursion. Remember that as with any other letter, you need to ensure that the letter is error proof, grammatically and factually. You will also need to check for any spelling errors. With the format given here, writing a permission letter should be extremely easy.