On certain occasions it becomes absolutely mandatory to provide an affidavit in order to verify information. An affidavit sample letter allows the person who needs this document to be familiar with the format of the same.
Before moving on to understand how to write an affidavit letter, it is important to understand what an affidavit is. It is a legally valid document which records the facts about the situation in question. An affidavit needs to be certified by an authorized person as it can be produced during court proceedings. Generally an affidavit letter needs to be signed in the presence of a witness by either a Commissioner for Oaths, Justice of Peace, or a lawyer. The document also needs to be signed by the person submitting the document and should state that the facts recorded are the truth as the person knows and understands it. This truth though can be put to test in the court of law as it presents one version of the facts as stated by you.
Most affidavits have other documents attached to them that serve as a proof or evidence for the facts mentioned in the affidavit. If the affidavit is being prepared for a lawsuit, then copies of the same need to be given to the people mentioned. While writing an affidavit it is important that all the facts that you need to mention are listed out in the order in which they have occurred. All the facts should be clearly stated as in case of any discrepancy it is possible that you will be held in contempt of court. Most courts have legal forms available that you can obtain from the court offices and fill them up to submit as affidavit letters. Affidavit letters can be written for different purposes. In this article, we give you the general template for an affidavit letter and also sample letters for an affidavit for different purposes.
| Affidavit Letter Format |
| Name of State Name of County This letter is generally a one paragraph letter that will mention the reason for drafting the affidavit with the name of the person submitting the letter. The letter will also mention details like the date on which the affidavit is made and the name of the State under which the affidavit holds true. The letter will also state that it is being drafted in the presence of a person who is a signatory of the document and who has been authorized by the State. Witness: (Signature) Date: Public Notary: Name Date of Expiry of Notary’s Commission: |
| Sample of Affidavit Letter for Education Abroad |
| California Cook County Before the undersigned, on this day of 10th January, 2012, I, Ryan Keeley, father of Martha Keeley, who resides at 318, Sunset Street, Cook County, certify that I undertake the responsibility of sponsoring the student, and providing for all the expenses incurred by the student (tuition, medical insurance, living expenses) while pursuing her education at Oxford. Witness: (Signature) Date: 10th January 2012 Public Notary: Jonathan Graham Date of Expiry of Notary’s Commission: 20th March 2022 |
| Sample of Affidavit Letter to Verify Income |
| California Cook County Before the undersigned, on this day of 10th of January, 2012, I, Joseph Grant, residing at 454, Elm Street, Cook County, and working at Green Solutions, 123 Downtown, Cook County, certify that my monthly income is USD 1200. The frequency of payment is on a bi-monthly basis. I am aware that this information is subject to validation by the state of California. Witness: (Signature) Date: 10th January 2012 Public Notary: Jonathan Graham Date of Expiry of Notary’s Commission: 20th March 2022 |
Now that you know what the correct format of an affidavit letter is and have also taken a look at different samples for affidavit letters, you should have no problem in drafting an affidavit. Letter writing for legal purposes should always be taken very seriously as these letters, if incorrect, may land you in a lot of trouble.
