An agreement letter is drafted in such a manner that it incorporates basic information about business deals between two parties. The following agreement letter template should give you a basic idea of how to write such letters.
Agreement letters are documents drafted to make sure the parties engaged in a business deal agree upon the terms and conditions communicated to each other. Letter of agreement acts as a mode of communication between customers & vendors, consultants & clients, etc. Thus, it is one of the important forms of business writing.
It is important to give a clear idea to the reader as to what is expected from him with respect to the agreement to be signed in the future. It is observed (assuming that you and your client have not prepared & signed an agreement letter) that negotiating becomes a bit difficult when you are halfway through your project. Not all demands (no matter how important they are) can be met after a certain plan has been prepared for the completion of work. Moreover, last minute changes can affect the quality of work to a great extent. Therefore, an agreement letter acts as a preventive measure against occurrence of such problems.
Letter of Agreement Template
Dear [Recipient’s name],
This document is an agreement between [Name of Sender’s Organization] and [Recipient’s Name]. The [Recipient’s Name] will provide following services [Describe the Services], on [Date], at [Time] at: [Location]
[Recipient’s Name] is being sponsored by the [Sender’s Organization’s Name] and will be paid for services provided in the amount of _ _ _. Payment will be made upon completion of services. Please sign both copies of this agreement. Keep one for your records and return the other to the address mentioned above.
_ _ _
ACCEPTED AND AGREED
_ _ _
|Writing a Letter of Agreement|
|An agreement letter incorporates points which identify the work to be done, describes the points properly and provides information relevant to them: cost, schedule, deadline, terms of payment, etc.
The letter of agreement should be concise and it must present the necessary details in a compact format. The template given above presents a general format of the agreement letter. The agreement letter template may vary, depending on the volume of information to be conveyed to the client. Otherwise the basic format remains the same.