Authorization letters are used to grant permission to someone to act on your behalf in official matters. Here are some samples that can guide you in writing such a letter.
In cases where it is impossible for a person to be present to either take decisions regarding important legal or official matters or collect documents, it is possible to grant the authority to another person by means of an authorization letter. The authority letter has to be extremely precise and should leave absolutely no room for ambiguity. This is to prevent any instances of a misunderstanding.
There are several occasions in which an authorization letter becomes extremely important. These include situations in which you need to authorize medical or legal representation, or grant permission to someone to act on your behalf. Looking up an authorization letter sample can help you understand how such a letter should be drafted. But there are some dos and don’ts that you need to keep in mind, which are listed below.
Tips to Remember
- The letter should be very clear about who is being entrusted with the authority to work on your behalf. Highlight their name if possible.
- The reason for which the authority is being granted to the concerned person should be stated clearly.
- Always ensure that you mention the date on which the letter is issued to the holder.
- Brevity is key. It is essential that important details are not missed out. A lengthy letter can often be tedious to read.
- If applicable, include information about the period of validity of the letter.
- Always check the letter for any spelling or grammatical errors.
Sample Authorization Letter for Passport
| Annabeth Johnson 1204 A, Elm Street 732, Drake Bay Tucson, AZ – 85705 Jan 23, 2013 Sub: Authorization letter for Voyages Travel Agency. To Whomsoever it May Concern I, Annabeth Johnson authorize Voyages Travel Agency and their agents/appointed personnel to transport legal documents that are required to obtain a passport for myself. I hereby grant permission to Voyages Travel Agency to act as my agent and give them the right to fulfill necessary obligations on my behalf in the process. I also grant them the authority to receive the passport. I understand that Voyages Travel Agency will be in no way responsible for any delay caused in the course of processing and shipping. Thanking you, Sincerely, |
Sample of Authorization Letter for Medical Records
| Annabeth Johnson 1204 A, Elm Street 732, Drake Bay Tucson, AZ – 85705 Jan 20, 2013 Dr. Melissa Payson Sub: Release of Medical Records for Annabeth Johnson Dear Dr. Payson, Please release my medical records and other information related to the ACL tear treatment which I underwent under your medical supervision from Dec 12, 2012 to Jan 10, 2013, to Dr. Derreck Smith. The records will be used to assist further in my medical care. Please mail the records to: Dr. Derreck Smith Thanking you, Sincerely, |
Sample of Authority Letter for Bank
| Annabeth Johnson 1204 A, Elm Street 732, Drake Bay Tucson, AZ – 85705 Jan 13, 2013 The Manager Sub: Authority letter for Melinda Johnson To Whomsoever It May Concern, I, the undersigned, have been a customer of your bank since 2010, and have opened a savings account and a recurring deposit with you in that period. The details of these accounts are enclosed with this letter. I hereby authorize Melinda Johnson, my sister, to act in all matters necessary with regards to both the accounts. I ensure you of my full consent with regards to this authorization. I am enclosing duplicates of my account statement of the past two months and proof of identity for confirmation of my relationship with Melinda Johnson. In case you need to contact me for any clarification or verification, please send me an email at [email protected], which is the verified email linked to both the accounts I hold with you. Thanking you, Sincerely, |
While providing someone else the right to act on your behalf or receive important documents, it is important to ensure that the authority letter being provided is flawless. These samples will help you write a letter that will be clear and concise.
