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Retirement Letter Format

Retirement Letter Format

In the following Penlighten write up, you will find a format that would help you draft your letter of retirement correctly.
Batul Nafisa Baxamusa
If your retirement is looming on the horizon, what you may perhaps be looking for is a proper format for writing a retirement letter. This letter will let the management know the reason, and the date of your last day. It is advised that first you should inform your boss verbally, and then hand over the letter to him.

Submitting a written letter will also help ease the processes involved with the HR and payroll department regarding your pending payments and benefits, if any. Given below is a template that you can use as reference.

Tips You Can Use

The first thing you need to do is to sit back and think. You need to think about the years you spent with the company, your achievements, people who you need to thank, etc. Then, begin by writing your name, address, contact details and date in the top left-hand corner. This information will be followed by the name and title of the person to whom you will be submitting the letter, name of the company and the contact details.

Next comes proper salutations. Use appropriate salutations for the addressee. Then, you need to mention your intention to retire, followed by your name, current designation, name of organization and date of retirement. This information should be totally error free, to avoid any confusion with the HR and payroll department.

In the second paragraph, mention your tenure with the company. Also mention your experience with the company and the management. Acknowledge the people who worked with you. Your team, partners, colleagues, and all others who have extended their help and support throughout your tenure, need to be thanked.

In the last paragraph, you need to politely ask for a smooth transition. You should express the desire of assisting the hand-over of charge to the person who will be replacing you. You should mention your future plans, like plans to work elsewhere, or starting up with your own business. Make sure you mention your availability, whenever the company needs you in future, if need be.

End the letter by wishing the company and the candidate who will be your replacement, success for the future. Again thank the company for everything, write your name and designation, and sign it.

Sample Template

Your Name,
Your Address,
Your Telephone Number,
Your Email Address,

Employee/Superior Name,
Company Name,
Contact Details.

Dear Mr./Ms./Dr. ______________,

I would like to take the opportunity to officially notify [name of company] of my intended retirement at [date of retirement] as [designation]. I have been employed at [name of company] for over [number of years].

I would like to thank you for all the great opportunities you have given me as an employee at [name of company]. I would also like to thank the [management / executive, etc.] and my colleagues for the wonderful experience, that I have gained while working with them. Let me tell you that I have found some really good friends for life.

I'm leaving with a heavy heart, and feeling really nostalgic. I will always cherish the happy and productive years spent with [name of company]. Looking at the other side of it, now that I would have some time on my hands, I intend to spend it by [explain and elaborate your future plans in short].

If I can be of any help during this transition, like assisting in recruiting and training my replacement, please let me know.


Your Signature
Your Typed Name
Your Designation

Hope the above mentioned tips prove to be a useful guide for you. You can check out many more retirement letter samples.