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Sample Donation Letters for a Nonprofit Organization

Sample Donation Letters for a Nonprofit Organization

The sample donation request letters covered in this article will help you draft effective as well as professional letters, in order to raise funds for specific non-profit causes. Read this Buzzle article to find out more.
Penlighten Staff
Quick Tip
Address the reader as 'you' in the letter. This will help you connect with him/her instantly.

It is not an easy task to ask for donations from people for a cause. You must approach them with tact and not appear as if you are forcing them to pay. One of the best ways to approach a prospective donor, is by writing a donation request letter. This will help the donor know more about your non-profit organization and the cause. The donation request letter should be written in such a manner that it elicits interest about your organization in the donor's mind. If you do not know how to write solicitation letters for donation, you can use some of the following samples as a base to draft your own letters.

Fundraising Campaign for Orphans

Date

Mr. James Brown,
Manager,
Car-o-Fit
Michigan

Dear Mr. Brown,

A reputed charity, People for Children has been organizing a 'Walk for Child Education' for the past several years. The 'Walk for Child Education' provides funding for the students of Holy Cross School for Orphan Children. The funds raised through this initiative will help in providing basic necessities to these children.

This year too, the walk will be held at Schunzer Drive on July 6, 2014. It is a 15-mile walk, and the volunteers will train for several months to be prepared for the event. In addition to the participation, all volunteers have pledged to collect a certain amount of donation for this fundraising event.

Therefore, I sincerely request you to sponsor me with a tax-deductible donation. Any amount of donation will help, and your support will ensure that the students at Holy Cross School for Orphan Children will continue to receive food, shelter, and education, which they need so desperately.

I hope that I can count on you for your support. You can contact me on xxx xxx xxxx, and I can come over to provide you with more information or to collect the donation that you would like to pledge for these children. Thank you very much for considering a donation for this noble cause.

Thanks and regards,

(Signature)
Ann Boyd
Volunteer - People for Children

Donation for a Tree Plantation Drive

Date

Mr. James Brown,
Manager,
Car-o-Fit
Michigan

Dear Mr. Brown,

I am Ann Boyd, and I represent the Green is Clean non-profit organization. We are planning to organize a tree plantation drive in our community which will involve planting around 1000 saplings in and around the town's park area.

Many children, senior citizens and health conscious adults enjoy spending time in the park. However, the park seriously lacks regular maintenance and plush green areas. In today's times when the pollution levels are rising and the number of trees is deteriorating, our organization has undertaken the task to plant saplings so that the future generations will benefit from the same.

So far, we have been able to collect half of the amount needed for this task from various individuals as well as through the fundraising campaigns undertaken by our volunteers. As we are falling short of the amount needed, we are requesting other members of the community for generous donations. Hence, I am writing this letter requesting you to help us in any way you can for fulfilling this eco-friendly work.

You can deposit your check at the nearest Green is Clean center. Your contribution, however small, will be highly appreciated and significant for the cause.

Thanks and regards,

(Signature)
Ann Boyd
Director - Green is Clean

Donation for an Old-age Home

Date

Mr. James Brown,
Manager,
Car-o-Fit
Michigan

Dear Mr. Brown,

I work for a non-profit organization called 'Xyz Charity' which operates an old-age home that supports abandoned seniors. We ensure that we look after their health, food, and accommodation requirements, and do everything in our capacity to keep them happy. We are planning to start a new facility in your community in order to cater to more number of people. We are looking forward to raising funds worth $50,000 for the new old-age home. We would be highly obliged, if you could support the cause by providing a generous donation.

With the help of your monetary assistance, our organization will be able to support a large number of seniors. Your small donation today can help make a big difference in their lives. Please find attached herewith, the donor envelope and project leaflet for your convenience.

Our non-profit organization has been operational for the last 5 years. Please visit our Better Business Bureau profile to view our high ratings. Also, please note that we are a registered 501(c)(3) charity, and any contribution you make will be tax-deductible. Please feel free to contact us on xxx xxx xxxx for any kind of queries related to our management or the project. For more details, you can also visit our website www.xyzcharityname.com. We sincerely thank you for considering our organization for making a generous donation.

Thanks and regards,

(Signature)
Ann Boyd
Director- Xyz Charity

Some Tips

The donation request letter should be able to draw a picture of the cause that you are associated with. For example, if you are trying to help an orphan girl child get education, you need to make the reader believe how his/her donation can truly change her life.

You should introduce yourself and the organization in the first paragraph. Then, the body of the letter needs to contain information that helps the reader become a regular donor.

You need to explain the different ways in which you plan to use the donor's monetary aid. If you are looking for donations in kind, you must mention it.

Make sure you type the letter on the letterhead of your non-profit organization. The ID number or registration number of the non-profit organization should be clearly visible too.

You should also thank the donor for any previous donations made by him.

Do not write really long letters, as no one has the time and patience to read them.

Hope these sample letters and tips will help you draft your own fundraising letters. Remember, you need to look for a sample donation request letter that is more or less similar to your cause. Make sure that you write the letter as professionally as you can.