This article provides certain guidelines and sample letters that may help you understand how to write a letter of intent.
Letter writing they say is an art. Now, there could be a speculation as to how something like business letters can be a piece of art. However, letter writing can be definitely considered as an art, be it a drab business acquisition letter or a job interview letter or any kind of an ‘intent’ letter. Writing impeccable office and business letters, as well as letters to family members that are well-crafted, thought of, and full of warmth require skills. Latter though, is not going to be the matter at hand, what will be described below is a letter of intent and what is included in it. A letter of intent may be written for many different reasons.
Format of Letter of Intent
A letter of intent for a job, which is undoubtedly the most widely and commonly written, comprises the following things –
- Intended job title
- Job Interest – Conjunction between the job profile and your skill sets
- Reference to the attached resume
- Closing paragraphs
So primarily, you have to clarify the intent of writing the letter, then put forth what you have to offer, and then ask the person you are writing to consider it. This applies to any letter of intent you want to write.
Sample – Job Application
Here is an example to give you a better idea.
432 T, Drachmann
Tucson, AZ 878998
Dear Mr. Callaghan,
I, the undersigned am a software engineer, passed out from Liverpool University. I wish to apply for the job of software application engineer in your reputed organization. I am a graduate engineer with a TOEFL percentile of 87 and CGPA weightage of 7. The job as per my information requires application engineers and testing analysts, and I am capable of both. I have worked on software reengineering and software development life cycle from Globalsoft solutions.
I have acquired an experience of about 4 years in Globalsoft solutions. A part-time certificate course on graphic engineering design, from a premier institute has further boosted my knowledge. I also have the knowledge on specific black box and white box testing instruments software, approved and accepted by the American software house. Apart from that I have also worked for Dallas instruments in the capacity of an assistant software engineer.
I have attached my resume herewith along with this letter for your perusal with all the details.
Thanking you in anticipation,
This was one of the examples. Here is another one:
15th, Park Avenue
Dear Mr Fred Matthews,
As per our discussion on Thursday, my business partners and I reviewed and discussed the situation, and we have decided to purchase your business, twice over. We will willingly pay your requested purchase price of $75,000 which includes the business and all the equipment necessary to operate it, again, as we had discussed.
We would like to fix a meet with you next Monday, June 9th, for the final agreement. We intend to bring all the necessary paperwork, signed and completed and we will tender payment. At that meeting, we will also want to set a date which will not exceed thirty days, for when we will take over the operation.
The aforementioned examples can be considered while writing the letter. There are a number of websites on the Internet which will have such templates for various other purposes of writing a letter of intent, that might prove useful.