Writing a letter requesting sponsorship can be a much easier task if you refer to a sample letter for sponsorship request. In this article we give you tips on how to write such a letter and an example of the same…
If you work for a non-governmental organization, or you are working with a team that is organizing an event for which you need to raise funds, you will need to look out for sponsorship. In such a case while you will have to constantly make trips to corporate houses and call them up for leads, it is also a good idea to send out sponsorship request letters. Letter writing makes the request seem more professional and a written document will ensure that misunderstandings are kept to a minimum. In this article we help you draft a letter requesting sponsorship using as a guideline a sample letter.
How to Write a Sponsorship Request Letter
While writing a sponsorship request letter, there are a number of things that you need to keep in mind. The most important thing that needs to be paid attention to is the sponsorship request letter format. It is extremely important that the sponsorship letter format is without any errors. The template for such a letter will be made more clear to you once you take a look at the sample letter given in the section below. It is essential that the letter starts off with an introduction to who you are and why you are writing the letter for sponsorship. Give the reason for which you have sent out this letter to the addressee. Depending on who you are writing the letter for (an organization or yourself), make proper introductions. It is important to mention how sponsoring the event will be beneficial to the company you have sent out the letter to. In the sponsorship letter it is also important that you give a specific plan which can they take advantage of. Give details of what is the expected count of guests and people attending. If you have big names who have agreed to come for the event, then it could help you raise sponsorship easily. Most companies receive sponsorship letters on a frequent basis. Therefore while sending out these letters to prospective sponsors, do your research and ensure that the company has some sort of relevance to the event. If not, then maybe personal contacts can help you get sponsorship for the event. Even in such a scenario it is important to send out a sponsorship request letter. Sponsorship letters examples will give you an idea as to how important it is to be extremely polite and courteous while writing a letter for sponsorship. It is important that the letter sounds professional with a friendly tone to it. You also need to be exact about what you are asking for and what you can provide the sponsor with, in return. It may be a good idea to draft a sponsorship commitment form that can be sent out with the letter which the addressee can fill out. After you have received the sponsorship, it is important that you keep providing your sponsor with regular updates about how the event is shaping up.
Sample Sponsorship Request Letter
A sponsorship request letter sample serves as a guideline to how a request letter for sponsorship should be drafted. After you have made a rough draft of the letter according to a proper sponsorship request letter template, type the letter out. This is important as the letter needs to look professional. Handwritten letters can be oft disregarded due to illegibility and a lack of neatness. Read it before sending out to check for any grammatical or spelling errors. Take a look at the sponsorship letter sample given below to understand how such a letter should be written.
California – 434245
Date: 20th August 2010
ABC Waste Solutions
To whomsoever it may concern,
Green Roots, which is an organization dedicated to the cause of the environment, is in the planning stages of its annual Save the Earth gala. As in the past the success of our event has largely been due to the contributions of our sponsors who have gone out of their way to lend financial support to this event. Every year the money we raise has been donated to the cause of increasing awareness about global warming and the threats the environment faces today. This year we plan on donating all funds to setting up a secondary recycling plant in Devon to make our city more eco-friendly.
We hope that as in the past, this year too you would support the gala by joining hands with us as a sponsor for the event. As a sponsor, your organization is sure to receive exposure from media campaigns and all promotions for the event. You will also gain exposure from the audience attending the event. As a company dedicated to cause of green solutions, you are definitely an ideal partner for us in this venture.
We have several different packages for sponsorship and these are detailed in the sponsorship commitment form enclosed with this letter. You can choose how you would want to participate in the event and how you would like to help make the community we live in a greener place.
We are looking forward to hearing from you. In case you have any queries you can contact us at the numbers given on the form enclosed. Thank you for being our partner in the past and hopefully you will continue to support us in this endeavor.
Hopefully this sample has helped you understand how you need to draft a letter to a prospective sponsor. While you can send out a letter by post or in the form of an email, always check up on whether or not the person concerned has received the letter. This is very important. A sponsorship request letter should always be written in a tone that is polite and gracious.